Join Us in Strengthening Fayette County
Operations & Scholarship Coordinator | Position Description
Position Summary
The Operations & Scholarship Coordinator plays a key role in advancing CFFC’s mission by focusing on initiatives in these core areas:
- Managing daily office operations and supporting staff with general clerical and administrative tasks.
- Coordinating the full scholarship cycle, including promoting opportunities, collecting applications and working with the review committees in awarding annual scholarships.
Key Responsibilities
Operations Responsibilities
- First point of contact for visitors; manages calls, office email, and general inquiries.
- Performs administrative and clerical functions, including filing, data entry, mail distribution, records management, and correspondence.
- Maintains office supplies, inventory, and facility maintenance schedules.
- Schedules and coordinates meetings, appointments, and Foundation events; prepares agendas, minutes, reports, and presentations.
- Provides administrative and logistical support for office technology, meetings, and events.
- Assists in creating and managing digital content, including graphics, videos, presentations, website updates, e-newsletters, and social media posts.
- Monitors and responds to social media comments, messages, and inquiries in a timely and professional manner.
- Maintains donor records and activities in CFFC’s database, ensuring data accuracy and eliminating duplicate records.
- Builds relationships with supporters and represents the Foundation at networking events and conferences.
- Supports organizational initiatives through special projects and other duties as assigned.
Scholarship Responsibilities
- Serves as primary liaison among students, schools, fund advisors, evaluators, and scholarship committee members.
- Manages the online scholarship application system and maintains accurate scholarship records.
- Reviews applications, verifies eligibility, and ensures compliance with scholarship guidelines and regulations.
- Coordinates scholarship committee activities, including scheduling meetings and preparing review materials.
- Plans and executes scholarship outreach activities, recognition events, and award ceremonies.
- Oversees timely and accurate scholarship award processing and distributions.
- Prepares and distributes student acknowledgment and award correspondence.
- Conducts annual evaluations and recommends improvements to scholarship program administration.
Qualifications and Experience
Required:
- Bachelor’s degree in public administration, business administration, communications or a relevant degree.
- An understanding of operations strategies and techniques.
- Detail-oriented, excellent written and verbal skills; comfortable with public speaking and networking.
- Knowledge of computer systems and programs.
Reporting Structure
- The Operations & Scholarship Coordinator reports directly to CFFC’s Chief Executive Officer while supporting other Foundation staff.
Work Schedule and Location
- This is a full-time, in-person position based at CFFC office in Uniontown, PA.
- Occasional travel and evening/weekend availability required for some meetings and events.
Compensation and Benefits
- Salary: Competitive and commensurate with experience. Benefits: Health insurance, retirement contributions, paid time off and professional development opportunities.
How to Apply
Interested candidates should submit the following:
- A cover letter detailing their experience that aligns with the opportunity.
- A current resume detailing relevant qualifications and achievements.
- Three professional references (name, title, relationship and contact information).
Applications will be accepted until the position is filled, reviewed and acknowledged regarding potential next steps on a weekly basis. Submit Applications to: info@cffayettepa.org
CFFC is an equal opportunity employer and welcomes applicants from diverse backgrounds.
